Thursday, 30 April 2020

Microsoft Forms and Quizzes

Thanks to all the people who have been sharing ideas about effective ways to teach at a distance from your learners.  The TiLT webinars, where wonderful MFL practitioners collected from across the globe by Joe Dale share their experience of using technology to carry out distance teaching, have been inspiring.

I confess that I positively enjoy putting together instructional videos which pupils then use asynchronously [such as this one which is a 'walk-through' a GCSE Speaking test], but really miss the live, synchronous classroom experience where you can pick up quickly from pupils' responses or body language whether they are 'getting' things and where you can ask questions to check real understanding.  You can then adapt the process accordingly.. not necessarily sticking with the planned sequence.

Microsoft Forms and quizzes to the rescue ....!

With a form, you can get quick, easy to fill in feedback after each lesson, so the pupil knows you are listening and you can take their experience into account when planning the next lesson.

With a quiz, you can get a quick snapshot of how well pupils can retrieve the learning from the lesson.

Microsoft has superb guidance on their site to take you through the steps, but it if you prefer a  home-made video, feel free to take a look at my attempt.  

By the way ... I can testify to the power of learning through creating.  I made several attempts at doing this video 'on the hoof'.. decided I needed a script to make things more efficient .. had to edit several parts when I noticed typos or child names appearing .. so by the end of this process, I think I pretty much know this inside out!!!  And there is still one minor error at 1:54.  So even if no-one looks at this video, it has taught me quite a lot!  (I have also learnt that I use the word 'so' loads!!!)

Under the video I have provided links to copies of some forms and quizzes I have done, and the script.






Script and counter
Counter
Text

This is a video to show how you can use quizzes within Microsoft forms to check pupil engagement and understanding.  The final few slides will also touch on how to use forms for helpful feedback from pupils on how they find the lessons.
0:15
I’ll give you a possible scenario.
Here’s a task set for a Year 10 French class within Class Notebook.
They have been told to watch an instructional video .

The video is available in the Microsoft stream but also on YouTube.

Within the video I try to get engagement from the pupils, every now and then saying ’has it sunk in?’, inviting them to pause the video, read the questions, write down the answers then resume the video for the answers - so I say ‘answers coming up ‘ as a prompt for them to pause video prior to seeing answers

They can then check their answers

In this example, I repeated this exercise on 4 occasions to check understanding

So how do I know they did it?
You can ask them to share the word doc in which they wrote the answers
You can look at the Class Notebook to see if they have filled it in
Perhaps they can take a photo of the work and attach it to an email (and for this I recommend using Microsoft Office Lens, as this converts the image into a document which you can then edit)

They could have just copied your answers .. so I suppose you don't really know if they understand it.  So I suggest having another layer of retrieval practice using a self marking test
1:24
So how can you create  quiz?
You can learn by following the very clear instruction s in the link given here.
It’s worth noting that the ‘category ‘forms’ includes two elements .. forms and quizzes.
I suggest that the quiz (which gives the chance of scoring answers  is really useful for an evaluation of understanding
While the ‘form’ is useful for collecting opinions about the effectiveness of the lesson.

1:54
You need to open the ‘forms app’.
If you go to your office ‘home’ you may see the app directly at the top.
If not, click on the waffle top left which opens the apps.  Scroll down to ‘forms’
[Grrrr … I changed the position of the box at the last minute and did not move the red box, so it is highlighting the wrong icon!  Sorry!]


You can see all the thumbnails of forms and quizzes I have already created ..sadly they cannot be stored in folders yet, but hopefully that will come.  Meanwhile make sure that you name your folder i in a way which will be easy to search.

From this view, you can create two things . a form for a quiz.
Select ‘new quiz’
2:42
Add a title to your quiz .. advice: make it searchable
2:51
There is then an option to write fuller description.  Again, make the words searchable.

Note that you do not have to save as you go along .. it is all saved automatically
3:04
So, you have your title and description.
To add the first question click ‘add new’
[I say 'so' a lot]
3:13
You then choose the question type.  Any quiz can have a mixture of question types.
For this one we are going to make it extremely simple so that questions are either right or wrong and can be self-marked, so we’ll go for multi-choice
3:41
You then compose the question.
This slide shows the main elements.
So first, write the question
Then type in choices available to the students.  The default is two options, so you need to click the plus to add another
You then need to tell the program which is the correct answer .. you hover over the option and see three possibilities … delete, add a comment for if this is selected, and a tick.  Click on the tick.
Then say how many points this question is worth.  If it is a very difficult one you may want to give it more than 1 point.
Note that the correct response may be to select more than one, in which case,  select ‘multiple responses’
If they must answer this (which is usually the case) select required

If you’d like people to know why an answer is incorrect, you could add this as a message – or equally you can add praise for the correct answer
6:14
Click away to see what it looks like  so far.
It’s neat, isn’t it?
6:23
To go back to editing it or adding another question, hover over it – it goes grey and then a hand appears - then you click
6:35
The start the process again with’new’ [NB copy option saves time if the options are repeated in another question]
7:07
Add question, select the correct answer, add points, set ‘as required;
7:16
Click away to see what it looks like so far
7:23
And repeat the process
7:26
There are other question types you could have which I’ll zip through quickly here… firstly a text input [you can choose then length) – you’d have to score this manually
7:39
Rating-
7:45
And well, since there is a date input option.. you could use it to practise dates I suppose!
7:55
And as always – check the caret or the ellipses for other option in microsoft
8:02
Using ranking could be turned into a word sort exercise for example
8:13
And look – if you want them to upload a file to send to you, it could happen here.  (I think this need would be superseded by the facility to do this in Teams when we get there…)
8:19
Then if you want to, you can separate out sections
8:25
So, let’s imagine you have done all your questions.  How can you edit it?
I should perhaps shave noted earlier that you can ‘copy’ a question .. that could save you repeating common options e.g sentences being identified for tenses .. you only need to do the options once..
If you no longer need the question, delete by clicking on the bin
Its easy to change the order of the questions by using the arrow up and down
And you can add a picture [I said question on the video …sorry]
9:08
When it’s all done – you can check it
9:10
What it will look like on a computer
9:17
Doesn’t it look neat on a mobile?
9:22
If you’re feeling artistic, you can change the background with colours, pictures provided, or upload your own
9:29
And you can search for them within the app
9:37
There we go…. (I have used pictures from language trips in the past)
9:40
But actually you may prefer a simple colour
9:45
It’s always worth knowing what the settings are .. usually the default ones are the most common, so you don’t have to worry too much .. but its good to know what they are
10:04
The setting here are as follows ..
The display result means that they will see their scores straight away – they don’t have to wait for you to check
You are restricting the q/aire to your school probably sensible.. but for example when I have sent a form to parents about trips, I have checked this
Usually a single attempt is what you want so that they can't just randomly click then go back and correct. 
If you haven't set an end date, then here is where you could un-check ‘accept responses’
If you want to be sure that the form has been received you could check here
10:47
So .. the quiz is done. And you are ready to share it … click on share
10:55
Here are the 3 share choices: send
Usually you will primarily want to send it to your pupils so that they can respond – so let’s look at how you can do this
11:07
Usually leave it as being within the school
11:19
There are 4 ways of sharing the link
11:36
You can get the simple web address
11:42
Which you can then insert in the notebook page ..
Here’s an example ..
They have watched a video

They have done the simple exercises
11:51
Then If you paste the simple link, the quiz appears. 
The pupils really like this idea of scrolling down one page .. no need to open anything..it's all on one page
11:58
Or you can insert in an email
12:02
The second way …You can copy the QR code – so someone with a phone can scan it and get to the link (not really relevant for a distance learning)
12:20
If you had a website you could put the code in
12:23
If it’s the only thing you are sending someone, you can click on email and it will create a ready-made message.
12:29
If you think someone else could make use of your quiz, get a different code in 'save as a template’
They can then put it in their own area and use it with their own classes
12:50
And finally, if you are working on designing a quiz with someone else, you can share to collaborate.. you can all be working on the same document at the same time
13:05
So – you've designed it – you have sent it – what next?
13:12
Go back to your form in your forms area and click on ‘responses’
13:21
At a glance you can see a summary …
Number of responses
Average score
Pie chart
Statistics – exactly how may gave which answers
13:48
You can click review to see more detail
13:50
You can review by pupil
14:00
Correct answers are green, incorrect are red
14:09
And you could give written feedback (I would not bother when you have a m/c to be honest)
14:24
and then if you want indication as to where the whole class strengths and weaknesses are, you can review by question

Here for example we can see that I didn’t explain very clearly that all skills are tested at  the same level

But they have got the idea that all 3 theses are tested in the conversation
14:47
If you had not allowed them to see scores automatically, it’s at this point that you would ‘’post scores’
15:00
But this to me is the best bit
You can export all these marks in a s/sheet
15:11
Choose where to save it
15:15
Then open it up
15:24
Then analyse – you can see
The order on which they did the test
The time started
The time finished (quite interesting that for these 6 questions it’s just about 2/3 minutes)
Score
And if you really need it, the individual answers
15:52
So then – if some really obviously did not put effort in, you can reassign by changing the setting
16:16
I've got just 6 slides now to say how you might use forms rather than self-marking quizzes
16:29
Here’s on I have used with my Y10 .. just 6 questions give me a snapshot of how it is going
16:40
Q 1-3

Q4-6
17:16
And as with the quizzes, click on responses to see a snapshot

Or get more detail in the ‘results’

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